All Locations
London
All Departments
Event Operations

About The Role

Purpose of the job

To lead the end-to-end delivery of a portfolio of B2B conferences in EMEA. The role covers pre-event planning and supplier management through to onsite delivery, post-event reporting and reconciliation, with every event running on time, within budget and to the standard PEI’s investor audiences expect.

 
Responsibilities and duties

Event planning and logistics

  • Lead end-to-end planning across multiple events at once, keeping each project on schedule and within budget
  • Act as primary venue contact, managing floorplans, F&B selections and venue function sheets
  • Plan event signage, staff briefings and internal updates, and organise external receptions and ancillary events
  • Ensure risk assessments, health and safety requirements and contingency plans are in place for every event

Supplier management

  • Source and negotiate with venues, AV, stand contractors and signage suppliers, maximising savings while maintaining service levels
  • Oversee third-party suppliers against project deadlines and act as quality control for all delivered work

Onsite delivery

  • Lead the team onsite, managing staff and key suppliers and resolving speaker, sponsor and delegate queries
  • Be onsite for all event days, nationally and internationally as required

Sponsorship

  • Work with the sponsorship and client relations teams to deliver all sponsor entitlements, including branding, exhibition stands and meeting spaces
  • Cost any new inventory requirements

Event technology and data

  • Build and manage the event app and attendee portal with third-party providers, including delegate lists, agendas and speaker information
  • Create and send attendee communications
  • Maintain accurate attendee records in the CRM and handle delegate data in line with data protection requirements

Stakeholder collaboration

  • Build strong working relationships with Marketing, Content/Production, Delegate Sales and Sponsorship
  • Work with Marketing to keep the conference website and event app accurate and up to date
  • Give your line manager regular updates on event progress

Financial management

  • Manage event budgets $300k+, including forecasting, reforecasting, and pre- and post-event updates
  • Reconcile and process invoices promptly so suppliers are paid on time
  • Contribute to post-event P&L and to budgeting for future editions

Post-event and continuous improvement

  • Deliver post-conference materials to speakers, delegates and sponsors
  • Produce post-event reports covering budget performance, delegate feedback and supplier performance
  • Champion best-practice processes across the team and cross-functionally

About You

Experience & Skills

Qualifications & Experience:

  • At least 3 years’ experience in B2B events as an Event Manager or equivalent, ideally in a conference or exhibition setting
  • Proven experience as sole lead on events of 500+ attendees, managing everything from registration, speakers, sponsors and venue through to on-the-day delivery
  • Experience delivering multiple events at the same time
  • Budget management experience, including forecasting, invoice reconciliation and post-event analysis
  • Experience managing third-party contractors such as venues, AV suppliers and stand builders
  • Experience building and managing event apps and attendee platforms
  • Working knowledge of CRM systems

Personal Attributes:  

  • Strong onsite leader who stays calm under pressure
  • Excellent written and verbal communicator
  • Highly organised and able to balance competing deadlines across several projects
  • Collaborative, working effectively across multiple teams
  • Commercially minded, finding value without compromising quality
  • Friendly and approachable, with high personal standards and a drive to keep improving
  • Keen to stretch themselves and build a career in a high-growth business
 
 
Benefits:
  • 25 days of annual leave plus 8 bank holidays, with additional leave for long service and a gifted Christmas break
  • 10 days rolling sick leave
  • Holiday flex option to buy or sell up to 3 days of leave
  • Employee incentive reward program (EIRP) tied to future exit events (PERM ONLY)
  • 4 paid volunteer days per year
  • On site 24/7 gym with classes and full facilities
  • Life insurance (4x basic salary) and 24/7 Employee Assistance Programme
  • Private medical insurance (post-probation), annual eye tests and DSE eyewear allowance
  • Pension scheme with 4.5% matched contributions and enhanced matching over time
  • Cycle to work scheme, interest-free travel loan and employee referral bonus
 
PEI1 

About Us

PEI Group is the leading global provider of business intelligence, data, analytics, and events for private markets professionals.

Through meticulously sourced data, deep analytical expertise, and a trusted journalistic heritage, PEI delivers vital intelligence to sharpen the decision-making of more than 30,000 investors, asset managers, and service providers.

With over two decades of strong growth, PEI operates across ten asset classes including private equity, private credit, private real estate, and private infrastructure, through our portfolio of premium research platforms, membership networks, and global events.

Our 500-strong team operating from six offices, equips private market professionals with the relationships, opportunities, and critical market insights they need to navigate evolving markets and achieve stronger investment outcomes.

 
At PEI we value diverse talent and welcome applications from everyone – regardless of background. We are an equal opportunity employer and our inclusive culture at PEI is reflected in every stage of the recruitment journey. Please inform us at initial stages of the recruitment process if you require any reasonable adjustments and we can accommodate this.
 
PEI Group supports flexible working arrangements, and we welcome career returners.
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