Event Manager

PEI Group has an exciting opportunity for an Event Manager to join the Event Operations team based in New York, reporting into the Head of Event Operations - US. The successful candidate will be tasked with delivering logistics requirements for a portfolio of USA-based B2B conferences, with 500+ attendees, 30+ sponsors per event & multiple breakout sessions.

Key responsibilities

• Leading and supporting event planning for a large scale B2B events in US ensuring all aspects of the project are running on time and within budget, responsible for end-to-end delivery
• Responsible for venue floorplans, internal updates, staff briefing, event signage planning, venue function sheet, external receptions, sourcing suppliers
• Overseeing and managing third-party suppliers required for event delivery - ensuring all project deadlines are adhered to and acting as quality control for the event work delivered including, but not limited to, venues, stand contractors, AV suppliers, signage contractors
• Managing budgets of up to $500k with responsibility for pre- and post-event updates, reconciliation of invoices to ensure prompt payment and forecasting/budgeting for future events
• Sponsorship management: working closely with the sponsorship team, responsibility for sponsorship deliverables including branding opportunities, exhibition stands, meeting spaces.
• Build and manage relationships with key internal stakeholders such as Marketing, Production, Delegate Sales
• Building and managing event app and portal via third party suppliers
• Provide regular feedback and updates on event progress to line manager
• Leading the team on the day of the event; managing staff, assisting with speaker queries
• Manage delivery of post-conference material to speakers, delegates and sponsors

Experience & Skills

• Minimum 3 years solid experience within B2B events as an Event Manager, preferably within a conference/exhibition setting
• Experience leading on multiple events simultaneously
• Experience with building and managing events platforms such as events apps and/or virtual event platforms
• Experience with being the sole lead on an event for 500+ people: managing all aspects of the event from registration, speaker, stakeholder management, working with external contractors, to on the day delivery
• Budget management experience – forecasting and post-event budget analysis
• Possesses strong onsite leadership skills
• Excellent communication skills

Training will be conducted in the office at the start of your employment, working 3 days in the office with 2 days home working, as well as being onsite for all event days (nationally & internationally where needed).